Find out all about the content types with SPDocKit

We’re all acquainted with the Microsoft concept of content types, the Metadata Service Application and how it’s replicated to the subscribers. The Content Type Hub is a great feature that simplifies content type reuse among site collections. However, there is no built-in way to view content types on a particular site collection if it is synchronized with the Content Type Hub.

Most SharePoint users who are in charge of SharePoint maintenance are curious to find out which content types are custom ones and which ones are synced from the Content Type Hub. Ok, how can SPDocKit help?

SPDocKit is the ultimate SharePoint management and administration tool, designed for generating SharePoint farm documentation. The tool helps you to set up a farm based on best practices. You can use it to manage permissions, track configurations, compare farms, and monitor farm health. SPDocKit, when creating a snapshot of a SharePoint farm, retrieves information about the content types. You can check if a certain document from a site collection was synced with the Content Type Hub.

SPDocKit and Content Types

Adding and customizing Content Types in SharePoint makes filtering documents, such as templates, easier and it makes common office tasks more efficient. However, having in mind the SharePoint document hierarchy, it might be useful to identify the inherited properties. When you have a number of sites, for example marketing, sales, and legal, you cannot simply edit the content types because of the compliance rules that strictly regulate what they should look like and the sites for which certain content types should be synced.

With the Content Types Hierarchy report you can view the hierarchy in a graphical view, or in a more common, tree view to get a better understanding of the content types in your SharePoint. To change your report’s view, navigate to the Site Explorer View Ribbon. For example, the content types in a site collection that originate from the Hub are marked with an “H”, and the “C” stands for the custom ones. If you wish to dig deeper into the hierarchy, you can expand the nodes.

Content Types Hierarchy - alternative view

Unlike the report with the graphical view, the tree view can be exported as a PDF document. Just by taking a glance at this report, you can, for example, tell that the site named Education has custom content types, making them editable right away. Then, for instance, you can see that the contracts under Marketing have content types from the Content Type Hub and therefore, they can be only edited directly in the Content Type Hub.

Content Types Hierarchy - Content Type from Hub

The Content Type Usage report is another SPDocKit report that shows you all the lists that contain the content types within a specified site collection. To find this report, navigate to the Content & Usage Reports from the navigation bar and then to the collection of Content reports. In the filtering options on the side, you can adjust the date and the web application you wish to drill down, and select a site collection and a content type. Also, SPDocKit can do other with content types. Another report among the Content reports, the Unmodified Content report, can be used to view documents that have not been modified for a certain period of time. In this report as well, you can adjust the filtering options to see when the document was last modified and the number of days since it was last modified.

Boost your SharePoint admin skills and download SPDocKit! Give SPDocKit a try by using the free 30-day trial and start managing your SharePoint like a true professional.

If you have any questions, suggestions or an unresolved SharePoint issue, contact us. We would like to hear from you and help you in any way possible.


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