SPDocKit for SharePoint Online

News straight from the Acceleratio headquarters!

Get more out of SPDocKit’s new, as well as revamped, features for SharePoint Online administration such as:

  • Permission Explorer
  • Permission reports
  • Permission Management
  • Live and Historic Snapshots
  • SharePoint Online Permissions Compare
  • SharePoint Online Permission Restore

This means that SPDocKit supports both SharePoint on-prem and SharePoint Online.

spdockit-for-spo

The assignment of revamping these features, and developing new ones for a SharePoint Online environment, has been on our radar for a long time now.

Up until recently, administering SharePoint Online environment was done through one of our other tools, CloudKit 365. However, we have decided to upgrade SPDocKit and give it even more power by incorporating SharePoint Online reporting into our tool.

Let’s discuss the features that we’ve revamped for you!

Permission Explorer

This version of SPDocKit brings you snapshots for SharePoint Online. Apart from the live explorer, which we had in previous versions, you can now take snapshots of your SharePoint online environment and use it later to historically view all permission reports.

Permissions Reporting and Analysis

For SharePoint administrators using SPDocKit, it means you can track permissions for different users and groups across an Office 365 tenant. This provides an easy way to keep your SharePoint Online under control.

The SPDocKit’s SharePoint Online reports let you analyze how permissions are applied at each level of your SharePoint Online hierarchy, quickly identify unique permissions, analyze site collection hierarchy, and view the structure of each site.

Unique Permissions

Assigning full control to all users is not a best practice, especially for content that you do not want everyone to see because it’s packed with sensitive information.

Digging your way through the different permission levels manually, such as read, contribute, or full control, can be mind-boggling.

With SPDocKit you can see objects, such as sites, lists, libraries, list items, or files, in libraries and, if they have broken inheritance, they will be marked with a red square in the lower right corner.

Externally and Anonymously Shared Content

If you’ve allowed anonymous users to access information in your SharePoint, you will want to have a global view of all external users accesses.

This is because, when a user shares a document, they might accidentally end up sharing the entire site collection that the document is in, as well as the parent site and the associated lists and libraries.

Then, you have a security breach.

External users get access to the root site which the site collection is part of and they become group members. They can even get contribute permissions which will allow them to share content with other external users.

Here’s an awesome thing that you can do:

  • Find all SharePoint content that has external sharing enabled and check externally shared content permission inheritance using the Externally Shared Content Hierarchy report.
  • Also, if you allow anonymous guest links, anyone who has a link view can edit documents without signing in. You can use the SPDocKit’s view of the Anonymous Access Links report to show you all SharePoint content that has been shared with anonymous users.

SharePoint Online reports - explore externally shared content, external users and anonymous access links

SPDocKit Permission Management Actions

Permissions in SharePoint Online are an amazing feature. However, permission management can easily get out of hand. All sorts of atrocities happen, if you’re not following community best practices when managing SharePoint Online permissions. The SPDocKit’s ability to manage all of them from interface is great.

Since SPDocKit has become more powerful, there are more actions that you can use to manage your SharePoint Online environment. You can perform permission management tasks, such as clone, edit, transfer, remove, delete, and restore.

SharePoint Online - permissions management actions you can perform: Edit, Clone, Transfer, Remove, Move or copy user to group, Remove user or group.

Now, this option to restore SharePoint Online permissions is an entirely new feature!

You can restore permission levels, groups and group memberships, go over previously taken snapshots and retrieve exact permissions preferences.

Options like those are very useful when you’re dealing with certain changes and no one in your department is sure who made them, when, and why. Another instance of these options being useful, for example, is when you we’ve accidentally deleted a group and removed an entire permission level—now, you can fix this with one click.

Restore Permissions - Wizard options

Permission Compare

This feature allows you to track changes in permissions on one site over time or even compare two different sites.

In the Compare Wizard, you can compare SharePoint Online permissions. These comparisons include the following types:

  • Object to Object
  • Permission Differences
  • Group to Group
  • Membership Differences

There is an option to compare a farm with the previous farm snapshot. However, unlike on-prem, you’re comparing SharePoint Online tenant settings instead of farm settings.

SharePoint Online - compare permissions from different points in time, compare group members, or permissions for any two SP objects.


New Licensing Model

Without a third-party tool, such as SPDocKit, administering your SharePoint on-prem and SharePoint Online can only be done by writing PowerShell scripts. You’ll agree that’s tiresome.

SPDocKit 7 arrives with a new licensing model. We have created special licensing options for SharePoint Online environments—licensed per number of Office 365 users (1 tenant). Custom quotes are available. For more information on SPDocKit licensing, click here.

By managing SharePoint Online environment with SPDocKit you’re going to save money and nerves. And, of course, the most valuable resource of them all—time.

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