What’s New – 7.3

February 2018

During the last couple of months, you may have heard a lot about GDPR and you are probably aware that it is all about data classification, this is why we've created some impressive data classification and security features in version 7.3 that will help you in becoming GDPR compliant. Try it now!

Download SPDocKit

30-Day Free Trial!

Tagging Personal Data - GDPR Compliance7.3

With GDPR knocking on our doors, we wanted to create a feature that will help you keep track of SharePoint objects containing personal and sensitive data. Therefore, we created the Tags for Permissions Explorer!

You can easily add tags to sites, lists, folders, documents and site collections in your SharePoint structure. This will help you to highlight sensitive data visually and to classify objects. Please note that tags are customizable, so you can create as many as you need and name them whatever you want. This way you can easily label, for example, folders containing private and confidential information about employees or your company’s customers.

Permissions Explorer - Easily add tags to your SharePoint objects to classify them and highlight sensitive or personal data visually.

Our Tagged Objects report lists in one place everything that you have tagged. You can also filter objects by selecting a specific tag and get a summary of everything related to that tag.

Tagged Objects report - shows in one place everything that you have tagged, and you can export it.

Enforce Security Rules - Turn On Auditing7.3

Another important aspect of GDPR is auditing and record management, knowing who has done what in your SharePoint environment. The built-in SharePoint audit feature allows you to track user actions across your site collections.

SPDocKit comes with built-in queries that help you detect if auditing is turned on in the documents and items, or in the lists, libraries, and sites sections. You will get a report that will show you the name and URL of a site collection, and which events are turned on to be tracked for each site collection.

Audit Queries - You will get a report that will show you the name and URL of a site collection, and which events are turned on to be tracked

When you are done with examining and validating, you can go a step further and create a rule to configure auditing settings straight from SPDocKit to enforce security and regulatory compliance, because as we already said, you need to be able to track what is going on. You can do this for more than one site collection at once, and you can even schedule the rule to ensure that if someone changes the auditing settings, auditing will be automatically turned on again.

Create a rule to configure auditing settings - choose settings, set up target, and execute.

Audit Permission Changes7.3

The Permissions Audit Overview report lists all site collections and the number of permissions changes, if there were any. From here, you can drill down to see a complete log of all permissions changes (who changed what, the type of action, and object) on a specific site collection in a given time period. Knowing who has done which action might be crucial for security and your company’s regulatory compliance.

Comments in Farm Explorer and Snapshots7.3

To help you make farm administration more transparent, to help you with planning, analyzing and exploring farm configurations, we have added a new option: you can add a comment to any report in the Farm Explorer or Snapshots.

Here are some examples of using comments:

  • Write additional information about report data or note some extra settings that are currently maybe not in a report, or to clarify why something is set up this way so you will remember when exploring the next time.
  • Leave reminders for yourself or note the next steps to do.
  • If there is more than one SharePoint administrator in your organization who uses SPDocKit. Leave your colleagues a note to clarify why something has changed or was set up this way.

Easily add a comment to any report in the Farm Explorer or Snapshots

All of your comments can be included in the generated farm documentation file. They will relate to the relevant line in the report you commented. You can also summarize and see all the comments for a report, which helps you to jump from a comment quickly to the report where it has been inserted.

View all comments in one summarized report - include them in farm documentation when you decide to generate it.

New Excel Export7.3

Our reports can easily be exported as an Excel, PDF, or Word file. This way, you can easily share them with your clients or colleagues. You can print it out or continue your analysis outside of SPDocKit. The Excel export has now been tuned and you can make full use of Excel’s capabilities in filtering the data, creating tables, and analyzing data.

Always on Availability Groups Reports7.3

SQL Server Always On availability groups are a high-availability and disaster-recovery solution that helps you to keep your environment more stable for your users. From now, you can keep track of your Always On availability groups from SPDocKit Farm Explorer. Use these new reports to check the health of all availability groups, replicas, and databases.

This means that the SPDocKit farm documentation file will include these groups. When exploring farm topology, the Always On availability groups will be shown, and when comparing farms, you will be able to compare these settings also.